We’re Hiring! CFGV is looking for our next…
ADMINISTRATIVE COORDINATOR
POSITION SUMMARY
The Administrative Coordinator will coordinate office activities and operations while providing clerical and administrative support to leadership and management of the organization. Works closely with the staff, board, donors, and the community to uphold the organization’s purpose and values while fulfilling the vision, mission, and objectives of Community Foundation Gunnison Valley (CFGV).
DUTIES & RESPONSIBILITIES
Administrative Duties
- Serve as the visible public face at CFGV’s office. Greet clients and determine appropriate actions.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Communicate through email, phone, and IT systems correspondence.
- Open, sort, and distribute incoming correspondence.
- File and retrieve CFGV documents, records, and reports.
- Make travel arrangements and schedule meetings for staff members upon request.
- Attend meetings to record minutes upon request.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Perform general office duties, such as ordering supplies and maintaining records management systems.
- Prepare agendas and coordinate arrangements such as catering for meetings and gatherings.
- Coordinate and direct office services to aid management and provide clerical support for all staff.
- Coordinate data entry into CSuite, Microsoft Office, and other data management systems.
- Coordinate and submit state charitable registrations and exemptions annually.
- Provide thank you letters, celebration cards, and other notes to internal and external stakeholders affiliated with the organization.
- Coordinate information technology (IT) systems.
- Maintain strict confidentiality and secure storage of CFGV proprietary information, financials, and personal identifying information.
Finance & Accounting
- Follow generally accepted accounting principles and organizational policies and procedures to ensure responsible financial, legal, and grant reporting.
- Perform basic bookkeeping duties.
- Process grants as requested by the Director of Operations.
- Enter/process CFGV’s Accounts Payable (AP) twice a month or as needed.
- Coordinate banking activities, including deposits, signors, forms, etc.
- Prepare and file sales tax, records, and other filings for local, state, and/or federal entities
Additional Duties & Responsibilities
- Demonstrate knowledge of and adherence to community foundation and nonprofit best practices and standards.
- Display and maintain behavior which promotes good relations with donors, staff, board members, and the community.
- May require occasional travel.
- May require some evening and weekend commitments.
- Other duties as assigned.
EDUCATION & EXPERIENCE
- Two to three years of business/office administration required.
- Experience in nonprofit industry preferred.
- Bilingual in English and Spanish preferred.
- Knowledge of general principles in professional etiquette, office administration, and general accounting procedures.
PHYSICAL REQUIREMENTS
- This position requires prolonged periods of sitting at a desk and working at a computer. Utilization of hands and fingers to operate office equipment.
- Must be able to lift 15-25 pounds at times.
BENEFITS
CFGV offers generous benefits, including paid vacation and sick days, ten paid holidays, health insurance or stipend, SIMPLE IRA, flexible schedule, professional development opportunities, and more.
EQUITY, DIVERSITY, & EQUAL OPPORTUNITY
CFGV is committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the organization. We are committed to creating an equitable and inclusive workplace and can only achieve this together.
CFGV provides equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, marital status, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
JOB SPECIFICATIONS
Location of employment is in-person at employer address: 525 N. Main Street, Gunnison
Salary Range: $50,000 – $58,000, depending on experience
Position is Non-Exempt and eligible for overtime pay in excess of 40 hours per week
Schedule follows regular office hours: Monday – Friday, 8:30 am – 5:00 pm; occasional evening and weekend commitments may be required
TO APPLY
Email a Cover Letter and Resume to hr@cfgv.org. Initial application window closes on October 31, 2024, at 11:59 pm but may be reopened.